Privacy Policy

Code Sport Studio Private Limited Last updated: 7 June 2026

This Privacy Policy explains how Code Sport Studio Private Limited (“Code Sport Studio”, “CSSPL”, “we”, “us”, or “our”) collects, uses, shares, stores, and protects information when you visit our website at codesport.studio and codesport.tech (the “Website”) or otherwise engage with us. We are committed to handling your information responsibly and in accordance with applicable Indian law, including the Digital Personal Data Protection Act, 2023 (“DPDP Act”) and the Information Technology Act, 2000 and the rules made under it.

By using the Website or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.

1. Who we are

Legal name — Code Sport Studio Private Limited

CIN — U62013UP2023PTC181940

Registered office — H. No. 018, Armed Forces Officers, Alpha Greater Noida, SAS Pocket P2, Dadri, Gautam Buddha Nagar, Uttar Pradesh – 201310, India

Email — build@codesport.studio

Phone — +91-8447476510

For the personal data we collect through the Website, Code Sport Studio acts as the Data Fiduciary (the entity that determines the purpose and means of processing).

2. Scope of this policy

This Privacy Policy applies to personal data we collect through the Website and through direct enquiries (such as our contact / brief form, email, or phone).

It does not cover personal data we process on behalf of our clients when we deliver our software platforms and services (for example, athlete, official, or participant data inside an event-management, scoring, athlete-performance, federation, or facility-booking system). In those cases, our client is the Data Fiduciary and we act as a Data Processor; that processing is governed by our agreement with the relevant client (and, where applicable, a separate Data Processing Agreement), not by this Website Privacy Policy.

3. Information we collect

3.1 Information you provide to us

Contact and enquiry details submitted through our brief / contact form or by email or phone: your name, organisation, role, work email, phone or WhatsApp number, and the contents of your message (including any project, event, programme, timeline, or stakeholder details you choose to share).
Career or partnership enquiries, if you contact us for those purposes.

3.2 Information collected automatically

When you visit the Website, we and our service providers may automatically collect:

Device and connection data (IP address, browser type, operating system, device identifiers).
Usage data (pages visited, time spent, referring URLs, clicks, and similar analytics).
Cookies and similar technologies (see our [Cookie Notice](03-cookie-notice.md)).

3.3 Information we do not seek

Please do not send us sensitive personal information (such as government identifiers, health, financial, or biometric data) through the Website unless we specifically request it for a defined purpose. The Website is not intended for the collection of such data.

4. How we use your information

We use personal data for the following purposes:

To respond to your enquiry or brief and to discuss a potential engagement.
To provide, operate, and improve the Website and our services.
To communicate with you about your request, our work, or (where you have consented) our updates and offerings.
To maintain security, prevent fraud or misuse, and ensure the proper functioning of the Website.
To comply with applicable law, regulation, legal process, or enforceable governmental request.
To establish, exercise, or defend legal claims.

5. Legal basis for processing

We process your personal data on one or more of the following bases under the DPDP Act and applicable law:

Your consent — for example, when you submit a brief, subscribe to updates, or accept non-essential cookies.
Performance of, or steps towards, a contract with you or your organisation.
Certain legitimate uses permitted under the DPDP Act, and compliance with legal obligations.

Where we rely on consent, you may withdraw it at any time (see Section 9). Withdrawal does not affect processing already carried out.

6. Cookies and analytics

We use cookies and similar technologies to operate the Website, remember preferences, measure performance, and understand usage. You can control cookies through our consent banner and your browser settings. For details, see our [Cookie Notice](03-cookie-notice.md).

7. How we share information

We do not sell your personal data. We may share it only as follows:

Service providers / processors who support our Website and operations (for example, hosting/CDN, analytics, email, and form-handling providers), under appropriate confidentiality and data-protection obligations.
Professional advisers (such as legal, accounting, or audit) where necessary.
Legal and regulatory disclosures, where required by law, regulation, court order, or to protect our rights, safety, or property and those of others.
Business transfers, in connection with a merger, acquisition, financing, or sale of assets, subject to this Privacy Policy.

8. Data storage, transfers, and retention

Storage and security. We host and store data using reputable providers and apply reasonable technical and organisational measures to protect it (see Section 10).
Cross-border transfers. Where data is processed or stored outside India, we do so in accordance with the DPDP Act and any restrictions notified by the Government of India.
Retention. We keep personal data only for as long as necessary for the purposes described in this policy, to maintain business records, and to meet legal, tax, and regulatory requirements, after which it is deleted or anonymised.

9. Your rights

Subject to applicable law, including the DPDP Act, you have the right to:

Access a summary of the personal data we process about you and the processing activities.
Correction, completion, updating, and erasure of your personal data.
Grievance redressal from us (see Section 12).
Nominate another individual to exercise your rights in the event of death or incapacity.
Withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, contact us using the details in Section 12. We may need to verify your identity before acting on a request. You also have the right to lodge a complaint with the Data Protection Board of India.

10. Security

We use reasonable security practices and procedures designed to protect personal data against unauthorised access, alteration, disclosure, or destruction, consistent with the IT Act, 2000 and applicable rules. No method of transmission or storage is completely secure; in the event of a personal data breach, we will follow the notification requirements under applicable law.

11. Children

The Website is intended for a business audience and is not directed at children. We do not knowingly collect personal data of children (individuals under 18) through the Website without verifiable parental or guardian consent as required by the DPDP Act. If you believe a child has provided us data through the Website, please contact us so we can take appropriate action.

12. Grievance Officer and contact

For any questions, requests, or grievances about this Privacy Policy or your personal data:

Grievance Officer: Code Sport Studio Private Limited H. No. 018, Armed Forces Officers, Alpha Greater Noida, SAS Pocket P2, Dadri, Gautam Buddha Nagar, Uttar Pradesh – 201310, India Email: build@codesport.studio Phone: +91-8447476510

We will acknowledge and address grievances within the timelines required under applicable law.

13. Third-party links

The Website may link to third-party sites or services that we do not control. This Privacy Policy does not apply to those sites; please review their privacy policies separately.

14. Changes to this policy

We may update this Privacy Policy from time to time. The “Last updated” date above reflects the latest version. Material changes will be notified on the Website where appropriate. Continued use of the Website after changes take effect constitutes acknowledgement of the revised policy.

_This document is a draft and does not constitute legal advice. It should be reviewed by a qualified Indian advocate or company secretary before publication._